School of Media & Strategic Communications

Job Opening - Coordinator of Communications, Marketing, and Event Planning for Cooperative Council for Oklahoma School Administration

Title:  Coordinator of Communications, Marketing and Event Planning

FLSA Status:  Non-Exempt

Reports To:  Director of Communications and Marketing and CCOSA Executive Director

Performance Responsibilities:

Communications and Marketing

- Proactively manages and updates CCOSA website content on a timely basis to ensure that links and technology are
  functioning and content throughout the site is current.

- Develops, updates and distributes a professional learning calendar in print and online to members and staff.

- Secures advertising for Better Schools and other advertising opportunities.

- Conducts a timely daily review of media coverage statewide and distributes relevant articles, professional learning
  opportunities and member resources via CCOSA Education Updates.

- Manages and maintains a current media contact list, including education and political reporters for print, radio,
  television and online news sources.

- Generates and posts content on social media that aligns with CCOSA brand and strategic goals.

- Provides proofreading services.

- Develops content for communications and marketing materials as needed.

- Contributes to communications and marketing research, planning, implementation and evaluation.

- Works with Association Executive Directors to plan annual state conferences and events.

Exhibitor, Conference and Seminar Logistics
- Provides audiovisual and technology support for onsite and offsite CCOSA professional learning programs,
  conferences and webinars.

- Creates and maintains current files on sponsors and vendors.

- Develops, distributes and collects order forms and requests for vendors and sponsors.

- Oversees contractor move-in, tradeshow open and tear-down at CCOSA conferences and seminars.

- Obtains current and up-to-date floor plans, exhibitor lists and exhibitor information, and assures that payment for
  services is collected (in collaboration with Business Manager).

- Reviews and requests additional information from exhibitors to meet their AV/technology/space and other needs
  prior to arrival at trade show site.

- Provides onsite customer service for exhibitors.

- Reconciles papework, runs reports and shares with CCOSA leadership.

- Coordinates evaluations and follow-up appreciation for vendors and sponsors.

Physical Demands:

- Physical stamina sufficient to stand during entire event time frame, excluding rest breaks.

- Ability to lift, carry and position items weighing in excess of 40 pounds.

- Ability, on a consistent basis, to communicate effectively with prospective members, partners, stakeholders and

- Ability, on a consistent basis, to maintain attention and concentration for extended periods of time.

- Ability, on a consistent basis, to work with a computer, screen and keyboard for extended periods of time.

- Ability, on a consistent basis, to function in a high stress environment.

CCOSA does not and shall not discriminate on the basis of race, color, religion (creed), sex, gender, gender expression, age, national origin (ancestry), marital status, sexual orientation, equal pay, disability, pregnancy, parental status, or military status.  CCOSA shall take affirmative action towards meeting the goals and intentions of applicaable nondiscrimination laws in all activities and operations.

TO APPLY:  Email resume with cover letter to